Meeting Minutes

Proceeded to first article of the agenda – election of the chairman of the meeting. It was asked if
there is anyone who wishes to be a chairman of the meeting or any proposal. It was proposed Umut
Şahbaz as the secretary of the meeting and Helge Haaheim as the chairman of the meeting. Helge
Haaheim was unanimously elected as the chairman of the meeting. Umut Şahbaz was elected as
secretary of the meeting unanimously.

Proceeded to another article of the agenda – taking attendance of the homeowners including the
powers-of-attorney. The attendants of the meeting were determined with the prepared attendance
list. A total number of 24 independent units’ owners joined the meeting, 10 of them as principal and
14 by proxy. The quorum was reached.

The meeting proceeds to the next article of the agenda – Presentation of the Board’s annual report.
The Board’s annual report was sent to all owners by mail before meeting. Also the report has been
presented to the owners verbally by Helge Haaheim. Information ha been given about the current
employees and previous employees. It has been stated that compensations have been paid for the
previous employees and a separate money was not collected to pay compensations. It was stated
that since compensations will be paid for the current employees, money should be set aside for that.
Detailed information has been given about the electric works which were done at the complex. It was
stated that the code system was installed for the main gate and the owners who don’t have chips for
the gate can reach to the manager to get one. It was stated that legal debt collection case has been
started against the debtor owners. It was asked that whether there is any question about the annual
report or not. No other question was asked about the report.

The meeting proceeds to the next article of the agenda – Presentation of the annual accounts by the
Board and approval by home owners. The annual accounts were presented by the Helge Haheim. All
expenses details for the period 1st January 2024 – 31st December 2024 were sent to all owners by
mail before meeting. It was asked what the inventory expenses. It was stated that life jacket, belt
and high pressure water machine were purchased and these expenses were registered as inventory
expenses. Also information was given about meeting expenses. The owner of C-12 asked why the
debtor owners name are not hung on the info boards. It was stated that hanging the debtors name
on the info boards is not legal and against the law on protection of personal data and that’s why the
debtors list is not hung on the info boards. No other question was asked about the annual accounts.
The annual accounts are approved and accepted by home owners unanimously.

The meeting proceeds to the next article of the agenda – Presentation of the auditor report and
approval by homeowners. The auditor didn’t make report and didn’t join the meeting as well. The
owners asked the duty of the controller. Fadime Tekin said that the duty f the controller is to check
the accounts and inform owners about it.

The meeting proceeds to the next article of the agenda – Discussion of proposals. Received
proposals are discussed as follows. The board suggested that Helge Haheim will not pay
maintenance fee as honorarium for his services for the complex and this proposal has been
accepted unanimously. The board suggested to appoint a car parking space for his car and this
proposal has been presented for vote. This proposal has been accepted unanimously.

Proceeded to the election of the chairman, members and substitute members of the board. Helge
Haaheim was elected as the chairman of the board unanimously. Stein Erik Saether, Roar
Brunstad, Jannie Palmund and Bente Torp were unanimously elected as the board members.
Helge Haaheim, Stein Erik Saether, Roar Brunstad, Jannie Palmund ve Bente Torp elected to
the Board to act on behalf of the homeowners’ association of the Best Home 16 VIP Complex thus
to take and perform the decisions which a manager is vested with according to the provisions of the
Law of Condominium Ownership and which must be followed by homeowners, to open and close
bank accounts, to make internal money transfers among the accounts, to transfer money, to give
orders to the bank regarding the accounts, to withdraw cash money, to deposit money, to conduct all
procedures regarding the opened bank accounts, to obtain and to use internet banking passwords,
to conduct all banking actions within present or new accounts via internet banking, to apply to
Telekom for a telephone and internet line and to cancel the present lines, to obtain information about
real estate which belongs to the homeowners from the Directorate of the Land Registry, to obtain ID
information of the homeowners, to obtain address information of the homeowners, to make electricity
or water subscriptions on behalf of the apartment block and to make relevant agreements and to
annul and transfer subscriptions and relevant agreements, to represent, conduct and complete
actions in the capacity of Best Home 16 VIP Complex manager at Prefecture, Governorate, Police
Department, Gendarmerie Headquarters, PTT, Municipalities, Tax Office, Tedaş, CK Akdeniz, ASAT,
Telekom and TTNET, ADSL, Cadastre Office, Land Registry, financial administrations, Social
Security Institution, Turkey Labor Organization, regional labor directorate and other social
institutions, notary public, court and enforcement offices within affairs regarding hiring a lawyer,
empowering a lawyer and all legal affairs and at all other official, social and private institutions, to
employ staff, to dismiss staff when needed, to make relevant employment contracts, to dissolve and
renew employment contracts which have already been made, to make add-ons for the apartment
block/complex or conduct other maintenance and repair works, to take a decision regarding
additional payment in case the budget is not enough or when needed, and also to file a lawsuit in
order to prevent the occupation of common places, to file a lawsuit requesting the intervention of the
judge, to vest the Board with power to intervene the homeowners’ occupation of common areas and
to file a relevant lawsuit, to file a reinstatement lawsuit, to hire a lawyer in this regard, to vest the
Board with power to file a lawsuit in order to prevent the interference due to construction and repair
which do not comply with the architectural project, to apply to the Social Security Institution on behalf
of the mentioned complex in order to be able to submit via internet monthly premiums and service
certificates of the staff working on behalf of the complex, to submit via internet monthly premiums
and service certificates to the SSI, to make relevant applications, to sign e-declaration agreement, to
receive from institution envelopes with user’s code and user’s password, to empower the board to
send via internet to the institution monthly premiums and service certificates regarding insured
employees of the workplace and to conduct other proceedings in this regard, to object against
penalties and premiums accrued by the SSI now and in future, to apply for reformation and take any
actions regarding these issues, and also to empower the manager to delegate these mentioned
powers partly or as a whole to other persons or legal entities under the title of a company, to revoke
delegated powers(revocation) and to appoint a bookkeeper on behalf of the complex/apartment
block, to discharge the bookkeeper if necessary, to have the decision and operating books signed
and closed at notary public, to have the documents attested, to receive records and copies, to
receive compensations approved now and in future from insurance companies and other official
institutions and establishments on behalf of the complex, to represent and bind all other works which
should be done by homeowners and Board. It was as well decided by the unanimous of votes that
the elected Helge Haaheim, Stein Erik Saether, Roar Brunstad, Jannie Palmund ve Bente Torp
would use their authorities to represent and to bind under the title of Best Home 16 VIP Complex
management by using majority of the signatures. Aage Lunde was elected unanimously as the
substitute board member.

The meeting proceeds to the next article of the agenda – Election of a Controller and Assistant
Controller Gert Palmund is unanimously elected as a Controller. An Assistant Controller was not
elected.

The meeting proceeds to the next article of the agenda – Presentation and approval of the Board’s
budget. Helge Haheim informed that a big renovation must be made on the pool. It was stated that it
is necessary to do yearly maintenance for the pool tiles due to seismic movements there are slides.
According to the feedback from the pool companies; the membrane in the pool is broken. The
owners made different comments about this subject. Mr. Helge said that the membrane was
changed four years ago and there is 5 years warranty with the concrete but there is no warrant for
the isolation. It was stated that the bottom renovations inside the pool can be made later. It was
requested that the 700,000 TL estimated to be spent on the pool bottom renovation be separated
from the paid maintenance fees. It was asked why the amount planned to be separated for
maintenance and repair expenses was so high. It was stated that an estimated expense plan was
made by increasing the amount spent by 40% in 2024. Kari Loken asked whether it was possible to
collect additional payments for the pool renovation instead of increasing the dues amount. Mr. Helge
stated that collecting additional payments was more difficult and he did not prefer this.
Voting has been started for the budget for May 2025–May 2026 for 12 months specified in a table
below. According to the voting, the budget was accepted by majority of the votes. (19 affirmative
votes and 5 nay votes have been used (B-5, B-10, B-12, C-07, C-11)). According to the budget, it was
decided and accepted with the majority of the votes that each apartment will pay 8.000 TL and the
shops will pay 1⁄4 of the maintenance fee. It was resolved with the majority of the votes that the
maintenance fee payment period shall start on 01.05.2025 and last for 12 months. It was decided that
the determined maintenance fee will be paid in four instalments. It was decided with the majority of
the votes that the first instalment 24.000 TL will be paid latest by 15.05.2025, the second instalment
24.000 TL will be paid latest by 15.08.2025, the third instalment 24.000 TL will be paid latest by
15.11.2025 and the fourth instalment 24.000 TL will be paid latest by 15.02.2026.
It was resolved a 5% monthly late fee be applied to overdue maintenance fees and extra payments
and, in addition, enforcement proceedings be started through a lawyer by proxy without any prior
notice or warning in order to collect outstanding maintenance fees, extra payments or any other debt
to the complex. It was resolved that expenses specified in the budget estimate be paid in equal
shares without considering the land share. Manager’s term of office shall continue till the next general
meeting to be held in 2026. In case a new manager is not elected by the working majority at the next
general meeting, the current Board and Manager will continue in their office. Besides, the Board is
authorized to set up a budget for the year 2026.

FINAL BUDGET PLANNING FOR THE MANAGEMENT YEAR 01.05.2025 – 31.04.2025
APPROVED AT GENERAL MEETING OF BEST HOME 16 VIP COMPLEX
CONDUCTED ON 17.04.2025

The meeting proceeds to the next article of the agenda – Election of a Manager Helge Haaheim is
elected as the Manager. It was unanimously decided to empower Helge Haaheim elected as a
manager to , to act on behalf of the homeowners’ association of the Best Home 16 VIP Complex
thus to take and perform the decisions which a manager is vested with according to the provisions of
the Law of Condominium Ownership and which must be followed by homeowners, to open and close
bank accounts, to make internal money transfers among the accounts, to transfer money, to give
orders to the bank regarding the accounts, to withdraw cash money, to deposit money, to conduct all
procedures regarding the opened bank accounts, to obtain and to use internet banking passwords, to
conduct all banking actions within present or new accounts via internet banking, to apply to Telekom
for a telephone and internet line and to cancel the present lines, to obtain information about real
estate which belongs to the homeowners from the Directorate of the Land Registry, to obtain ID
information of the homeowners, to obtain address information of the homeowners, to make electricity
or water subscriptions on behalf of the apartment block and to make relevant agreements and to
annul and transfer subscriptions and relevant agreements, to represent, conduct and complete
actions in the capacity of Best Home 16 VIP Complex manager at Prefecture, Governorate, Police
Department, Gendarmerie Headquarters, PTT, Municipalities, Tax Office, Tedaş, CK Akdeniz, ASAT,
Telekom and TTNET, ADSL, Cadastre Office, Land Registry, financial administrations, Social
Security Institution, Turkey Labor Organization, regional labor directorate and other social institutions,
notary public, court and enforcement offices within affairs regarding hiring a lawyer, empowering a
lawyer and all legal affairs and at all other official, social and private institutions, to employ staff, to
dismiss staff when needed, to make relevant employment contracts, to dissolve and renew
employment contracts which have already been made, to make add-ons for the apartment
block/complex or conduct other maintenance and repair works, to take a decision regarding additional
payment in case the budget is not enough or when needed, and also to file a lawsuit in order to
prevent the occupation of common places, to file a lawsuit requesting the intervention of the judge, to
vest the Board with power to intervene the homeowners’ occupation of common areas and to file a
relevant lawsuit, to file a reinstatement lawsuit, to hire a lawyer in this regard, to vest the Board with power to file a lawsuit in order to prevent the interference due to construction and repair which do not
comply with the architectural project, to apply to the Social Security Institution on behalf of the
mentioned complex in order to be able to submit via internet monthly premiums and service
certificates of the staff working on behalf of the complex, to submit via internet monthly premiums and
service certificates to the SSI, to make relevant applications, to sign e-declaration agreement, to
receive from institution envelopes with user’s code and user’s password, to empower the board to
send via internet to the institution monthly premiums and service certificates regarding insured
employees of the workplace and to conduct other proceedings in this regard, to object against
penalties and premiums accrued by the SSI now and in future, to apply for reformation and take any
actions regarding these issues, and also to empower the manager to delegate these mentioned
powers partly or as a whole to other persons or legal entities under the title of a company, to revoke
delegated powers(revocation) and to appoint a bookkeeper on behalf of the complex/apartment block,
to discharge the bookkeeper if necessary, to have the decision and operating books signed and
closed at notary public, to have the documents attested, to receive records and copies, to receive
compensations approved now and in future from insurance companies and other official institutions
and establishments on behalf of the complex, to represent and bind all other works which should be
done by homeowners and Board. It was as well unanimously decided that Helge Haaheim would use
its authorities to solely represent and bind under the title of Best Home 16 VIP Complex by using a
single signature. It was decided unanimously that the managing company Helge Haaheim will
continue doing its job until the next general meeting.

The meeting proceeds to the next article of the agenda – Discussion of any other business. The
owner of C-12 stated that it will be more economic to use the indoor pool next year without heating
the water and asked to investigate possibility of this. The board and manager has been authorized
fully to decide next year’s general assembly meeting date.

The meeting proceeds to the next article of the agenda – reading of the minutes of the meeting by the
interpreter and approval by home owners. The meeting has been held in English and Turkish. The
minutes of the meeting have been approved unanimously. The meeting ends at 13:00