Meeting Minutes

BEST HOME 16 VIP (Land 608 / Parcel 2) ORDINARY GENERAL ASSEMBLY MEETING MINUTES – 11.04.2026 

To hold the Ordinary General Assembly meeting of the Best Home 16 VIP site, registered at the address: Oba Mah. Eski Gazipaşa Cad. Land 608, Parcel 2, Block B No: 41/2 Alanya/Antalya, the participants gathered at the Site Common Area / Poolside on Saturday, April 11, 2026, at 14:00 (the first meeting date), as notified to the property owners, and proceeded to the agenda items.

1. Opening, Roll Call, and Signing of the Attendance List
   Following the roll call, it was determined that out of a total of 36 independent units, 30 units were represented (15 in person as tapu owner and 15 by proxy). Having reached the necessary meeting quorum, the meeting commenced.
2. Election of the Meeting Chairman and Secretary.
   Tuğberk URŞAN was elected as the Meeting Chairman and Kemal Can AYDOĞAN as the Meeting Secretary by a majority vote. They were authorized to sign the General Assembly Meeting Minutes. The Meeting Chairman stated that the meeting would be conducted according to the set agenda and proceeded to the presentation of reports. 
3. Presentation and Voting on the Management Activity Report.
   Presentation of Auditor and Management Reports, Discharge of Past Period Accounts:

The Meeting Chairman allowed time for participants to review the financial reports and trial balance accounts covering the period 01.05.2025 – 30.04.2026. Accounts were explained item by item, and owners’ questions were answered. Following the vote, the past period accounts were unanimously approved and discharged.

Following a three-minute review period, the budget and actual expenditure table presented by KTurkey were detailed. During discussions, Mr. Tuğberk addressed Mr. Sadık’s questions regarding “other expenses” and “common area insurance.” Regarding pool renovation costs, Board representative Mr. Helge provided explanations. Mr. Dimitri noted that while Mr. Helge had estimated the pool cost at 700,000 TL last year, the current expenditure had doubled, and he requested the submission of all collected bids. Mr. Murat emphasized that process management was the main issue, noting that high-quality work could be achieved at lower costs through local expertise and that owners should be informed in advance. At the end of the discussion, Mr. Murat Canöz placed a formal reservation (dissenting note) on the pool renovation expenses, stating he would review the bids and expenditure documents in detail.

4. Approval and Decision on Additional Fees for Pool Renovation.
   It was determined that the additional payment of 20,000 TL set for past pool renovations had been paid by all owners except for two units. (Commercial units were exempted from pool renovation fees). It was decided by majority vote that the remaining 2 units must deposit the additional fee into the site management account within 30 (thirty) days from the date of this decision; otherwise, legal proceedings will be initiated.

5. Discussion of the New Budget and Maintenance Fee (Aidat) Payment Plan.

The operating budget for the period 01.05.2026 – 30.04.2027 was presented. Mr. Helge’s proposal to pay advance expenses in Euro was rejected by majority vote. Mr. Dimitri proposed accepting the 8,000 TL monthly fee but requested an Extraordinary General Assembly for any unplanned extra fee requests. Following the vote per Article 20/1 of the Condominium Law (No. 634), the new fees were decided by majority vote:

Apartments: 8,000 TL monthly (96,000 TL annually)

Commercial Areas: 1,000 TL monthly (12,000 TL annually)

It was decided that foreclosure proceedings would be initiated as of June 15, 2026, for any outstanding debts. It was unanimously accepted that legal late interest will be applied to the total annual amount for overdue payments, and all interest, litigation costs, and attorney fees will be collected from the debtor.

6. Election of the Board of Directors and Audit Committee. 

The candidates were put to a vote. Dimitry Muravyev, Mehmet Sadık Bulut, Şerif Bağdatlı, Helge Haheim, and Jeannie Palmund were elected to the Board of Directors. Murat Canöz and Stein Erik Saether were elected as Auditors.

          By a three-fifths majority, the elected Board was fully authorized in the following matters:

Hiring and dismissal of site employees.

Covering legal expenses when necessary.

Taking decisions regarding all administrative transactions.

Authorization for all contracts to be made.

Opening/closing bank accounts, withdrawing money, internal transfers and obtaining internet banking passwords.

7. Wishes, Requests, and Closing. 

• The Board was authorized to determine the date of the next Ordinary General Assembly.
• The Board was authorized by majority vote to obtain a list from the Land Registry Office showing the names of owners, land shares, and unit numbers for all units to ensure healthy management of fee collections.
• The new Board announced that a WhatsApp group would be established to keep communication updated.

As there were no further requests to speak, the Meeting President concluded the meeting at 17:15. 

MEETING CHAIRMAN         MEETING SECRETARY

               Tuğberk URŞAN             Kemal Can AYDOĞAN